Meeting was held at Huntersville ARP on March 11, 2012

Meeting was called to order and opened with prayer by Rev. Lee Shelnutt

Session discussed Chater 2 of its devotional book, The Shepherd Leaders, by Tim Whitmer, led by Roger Birdsong

Anthony Navarro reported on the progress of the HARP Photo directory: the final draft has been submitted and the directory is going to print.

New Members: The Session discussed receiving the Shelnutt family (Joni / Neidin), Becca Evans, John and Pam O’Shea, Kristen Birdsong, and Josh Kennedy into the congregation. Various Session members will meet with the candidates before bringing them before the whole session for joining the church by reaffirmation of their vows.

Session set the tentative date of March 25th for new member Sunday pending positive response from all the incoming members.

Session discussed the various visitors we have been receiving and how best to get to know them and “get a feel” for their plans of joining the church or getting to know them better.

Session approved new committee structure as presented and agreed to begin the process of setting up committee chairs:

• Session moved that Pastor Lee ask Beard McAulay if he will chair Christian Ed with Mike Dunn as an immediate member
• Session moved that Pastor Lee chair the worship committee with Jerry Young and Jerry Shope as immediate members
• Session moved that Richard Weimer chair Missions and Outreach and seek Diaconate input to meet the needs of the congregation.

Session entered Executive Session to discuss issue brought from last month.

Session moved to leave executive session.

St. Jude Mission Church: Pastor Lee brought to our attention a neighbor church who is in need of a facility more amicable to their budget.  Session entertained a favorable opinion to consider hosting the St. Jude mission church in Huntersville once we complete our Fellowship Hall construction and determine logistically whether it will be feasible to do so.

Holy Week Services:

• Easter Sunrise: Session moved that Mike Dunn deliver the message during the sunrise service, as it is is our custom to have Session members deliver the sunrise message.
• Session move that the Worship Committee work with necessary parties to provide a meal or fellowship snack after the Sunrise service.
• Session moved to hold our Maundy Thursday service at the traditional 7:00PM time with communion.
• Session moved that we add a Good Friday noon service to our Holy Week offering.

Session discussed allowing Lee to continue to teach at Greyfriars. Session is amicable to allowing Lee to continue to teach as it provides additional income and has not negatively impacted his ability to effectively minister to our congregation this last year. Motion made and carried.

Session reviewed their shepherding lists with current material needs and prayer concerns.

Pastor Lee brought up producing a mailer to go to the neighborhood for Easter. Session agreed to do it with a budget of $500

Session discussed the opportunities for short term missions trips, including a self-funded Holy Land tour. Pastor Lee will work with Missions / Outreach committee to come up with options for this year or early next year.

Missionary Support: Session moved to reallocate the Lockamy funds (Mexico Missionaries) to the Winburnes (local Church Planting) as the Lockamys have come off the field and the King’s Parish church is in need.

Session discussed the issues surrounding recommending and choosing a Bible Translation. Session will look into creating a Position Statement, with the option of supporting the ESV translation, as the publishers of the NIV have been moving towards a marketing focus rather than a theologically accurate focus with their last several translations.

Session motion to adjourn. Meeting closed with Prayer.

Joint Meeting of the Huntersville ARP Session and Diaconate

March 11, 2012

A Quorum was declared and the meeting called to order by Pastor Lee.

Pastor Lee opened in prayer and led the offers in a devotional.

Session and diaconate discussed various material needs in the congregation, with a list of items to be discussed by the Benevolent committee of the Diaconate.

Pastor Lee handed out a modified version of the HARP team / committee structure. An outline of the overall philosophy of ministry was discussed, prompting the current set of modifications and vision forward. Feedback was received and questions fielded.

Along with the vision, Pastor Lee proposed a timeline in which to implement new committee structure and implement various portions of the vision in gradual steps.

Attachment: 2012 Org Chart